Covering HR Issues That Matter

HR Party of One is BerniePortal’s new YouTube series and podcast for HR professionals. It focuses on understanding and demystifying the Human Resources issues facing small and medium-sized employers while tackling topics like benefits, compliance, onboarding, offboarding, payroll, and more!

           

Covering HR Issues That Matter

HR Party of One is BerniePortal’s new YouTube series and podcast for HR professionals. It focuses on understanding and demystifying the Human Resources issues facing small and medium-sized employers while tackling topics like benefits, compliance, onboarding, offboarding, payroll, and more!

           

Let's Get This HR Party Started!

Check out the latest HR Party of One episodes – in your preferred viewing or listening format – below

EPISODE 46

How HR Should Implement and Structure 1:1 Meetings

Traditionally, employee performance has been evaluated once per year. Increasingly, the highest performing employers are adopting regular 1:1 meetings in place of this outdated management model, allowing for more open, growth-centric conversations between teammates and their supervisors. In this episode of HR Party of One, host Ryan McCostlin will explain how HR can implement and structure 1:1 meetings.

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EPISODE 45

What Compliance Updates Should HR Make to Culture Guides for 2021?

Conducting a regular review and audit of your Culture Guide helps HR stay up-to-date on these compliance issues. And as Q4 and the end of the year approaches, there’s no better time than now for HR to review and revise your company’s Guide. In this episode of HR Party of One, host Ryan McCostlin explains what you need to know to update your Culture Guide for 2021.

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EPISODE 44

Why HR Software Tools Are Important—and Options to Consider Adopting for 2021

As we approach the end of the year, it’s time to begin considering what you can do to set up your team for success in 2021. In this episode of HR Party of One, host Ryan McCostlin talks about the tools HR professionals need to increase connectivity between employees, enhance communication, and streamline administrative functions in 2021.

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EPISODE 43

The Best Way for HR to Ask for a Raise

Asking for a raise is never easy. It can be awkward, uncomfortable, and can totally backfire if done incorrectly. But, it doesn’t have to be. By illustrating the value you’ve created clearly, coupled with third-party data, you can make the conversation a lot easier for both you and your boss. In this episode of HR Party of One, host Ryan McCostlin covers how HR can ask for a raise.

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EPISODE 42

Answers to Your Top Open Enrollment Questions for 2021

Q4 is finally here, which means open enrollment is just around the corner for many employers. In addition to the planning, coordination, and rollout of benefits administration, HR may find that it becomes inundated with questions about everything from telehealth coverage to FSA-eligible expenses. In this episode of HR Party of One, host Ryan McCostlin covers common questions HR may receive during open enrollment—and how you can answer these questions.

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EPISODE 41

Why Most Employee Handbooks Are So Bad—and How You Can Change Yours for the Better

Most organizations get their employee handbooks totally wrong. They’re often filled with outdated compliance regulations and are not taken seriously. In fact, in some organizations they are openly ridiculed. In this episode of HR Party of One, we’ll talk about how you can go beyond the employee handbook to something much better.

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EPISODE 40

How the Highest Performing HR Professionals Take Advantage of the Fourth Quarter

The end of the year is rapidly approaching. Between open enrollment, the holiday season, and year-end compliance concerns, stress can sneak up on HR professionals during this time of year. In this episode of HR Party of One, host Ryan McCostlin explains why you should consider a more strategic approach to Q4—and how the highest performing HR pros take advantage of the fourth quarter.

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EPISODE 39

COVID-19: Can HR Require Mandatory Vaccinations?

As the end of the year approaches, there’s more and more hope that a coronavirus vaccine may be available by early November. Host Ryan McCostlin covers what HR professionals need to know about mandatory COVID-19 vaccinations. Are they legal, and what else should employers consider so they can safely reopen?

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EPISODE 38

Election 2020: Employer Obligations for Employee Voting

Unlike many other countries, the United States doesn’t have a national voting holiday. This means that because American elections take place during the week, employees who work day jobs must ask off, leave work early, or arrive to work late if they want to vote. Host Ryan McCostlin discusses where the U.S. stands on a national voting holiday, employer requirements for employee voting, and other voting protections for employees in the workplace.

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EPISODE 37

How HR Can Audit and Update an Existing PTO Policy

When was the last time you audited your PTO policy? In this episode of HR Party of One, host Ryan McCostlin talks through the importance of reviewing time-off plans, how to communicate updates, and how adjustments can save your company time, money, and effort in the short- and long-run.

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EPISODE 36

COVID-19 Screening Apps: Reviews and Communication Best Practices

Teams in search of COVID-19 symptom screening apps may not know where to begin or what features they’re looking for. In this episode, host Ryan McCostlin reviews popular screener solutions and discusses how to communicate new screening-related policies to your team.

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EPISODE 35

COVID-19 Screening Apps: What Are They, and Do They Work?

For organizations that require employees working in-person, extra safety considerations need to be made for employees and customers alike. In this episode of HR Party of One, host Ryan McCostlin covers COVID-19 symptom screener apps and platforms that provide an extra layer of defense for workplaces—and how these solutions can help keep teams safe.

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EPISODE 34

How HR Can Address the Looming Childcare Crisis

Families are struggling to balance work with teaching and raising children during shelter-in-place orders. In this episode, host Ryan McCostlin discusses what HR can do to help parents on remote teams as schools reopen and childcare centers struggling to return to normal operations.

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EPISODE 33

Travel and Coronavirus: Protecting Your Office and Your Team

How do you talk to employees about off-hours travel when there’s a pandemic? In this episode, Ryan covers an employer’s responsibilities during COVID-19, what government agencies tell us about limiting employee travel, and other ways HR teams can keep workers safe.

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EPISODE 32

How to Track Employee Time & Productivity While Working Remotely

Remote work can be tough on teams. In this episode, Ryan covers the struggles HR professionals face with engagement, the productivity tracking platforms that can solve these issues, and how to communicate updates to your team.

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EPISODE 31

Rehiring a Laid-off Employee During COVID-19

Rehiring employees laid-off during COVID-19 is a bit more complicated than simply hiring someone new. In this episode, host Ryan McCostlin provides an overview of legal considerations and how to communicate a rehire offer. He also reviews the documentation HR will need when rehiring and onboarding workers. Plus the covers the Paycheck Protection Program (PPP) implications when rehiring employees and what the Paycheck Protection Program Flexibility Act (PPPFA) means for employers.

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EPISODE 30

Beginner Benefits: Paid Family Leave Options for Small Employers

This episode is the first entry in a new, ongoing series called Beginner Benefits. We’re focusing on benefits and how HR can elevate its role when selecting, administering, and managing those offerings. Host Ryan McCostlin reviews the history of parental leave in the United States, breaks down the spectrum of parental leave policy options available to small employers, and shares how HR parties of one should announce changes to their parental leave policy.

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EPISODE 29

How to Conduct Open Enrollment Online

Open enrollment season is coming! In this episode, host Ryan McCostlin talks about how to agree on an Open Enrollment timeline with your benefits broker, effectively communicating benefit options to your team effectively, and how to get the most out of your benefits administration system.

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EPISODE 28

LGBTQ+ Inclusion: How to Run Your Business Like Richard Branson

Does the Supreme Court’s LGBTQ+ ruling mean that you need to ask all of your employees to put their preferred pronouns in their email signature? In this episode, host Ryan McCostlin recaps what the Supreme Court’s LGBTQ+ ruling means for HR parties of one. He also goes over how to handle LGBTQ+ specific harassment/discrimination scenarios HR might run into and covers the steps HR should take moving forward to ensure their organization is operating in an inclusively.

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EPISODE 27

Difficult Conversations: You Have to Return to Work

In this episode host Ryan McCostlin breaks down how to tell your employees they have to return to work. He covers what steps HR needs to take when making the return to work announcement, HR’s role in reviewing exemptions, and how to deal with employees that don’t want to return.

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EPISODE 26

Recruiting New Graduates

In this episode Ryan talks about how to recruit new college graduates and provides tips on what HR parties of one can do to ensure their organization is positioned as an attractive option for new grads joining the workforce.

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EPISODE 25

Guidelines and Best Practices for Returning to Work

In this episode host Ryan McCostlin covers the necessary steps HR parties of one need to take to ensure their employees’ safety as they return to the office. He provides important information, resources and tips for making the transition back from working remotely smooth and safe.

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EPISODE 24

Ask an HR Party of One Pro: with Clayton Klutts

In this episode host Ryan McCostlin talks with Clayton Klutts, co-owner and HR party of one at Renaissance Therapy Group, about the challenges faced by small businesses adapting to COVID-19 and how Clayton has found success.

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EPISODE 23

Setting SMART HR Goals

In this episode host Ryan McCostlin talks about why SMART goals are important and how SMART goals work. He also provides some examples of SMART goals and how HR parties of one can use SMART goals to provide a framework for the milestones they want to achieve.

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EPISODE 22

HRIS Tips: How to Recruit, Hire, and Retain Millennials

In this episode, host Ryan McCostlin discusses how utilizing a robust human resource information system (HRIS) like BerniePortal allows you to recruit, hire, manage, and retain Millennial employees—all while demonstrating your company’s values and culture.

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EPISODE 21

Hiring and Onboarding While Working Remotely

In this episode host Ryan McCostlin is joined by BerniePortal Founder and CEO Alex Tolbert and BerniePortal head of marketing Sarah Weinstein to discuss hiring and onboarding while working remotely. They share their experiences in hiring and onboarding employees remotely and provide tips on how HR parties of one can hire and onboard while social distancing.

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EPISODE 20

Parenting While Working From Home

In this episode host Ryan McCostlin discusses the different strategies for working from home with children in the house. He covers three different techniques parents working from home utilize to achieve work from home balance. He also shares tips from working parents on the BerniePortal staff.

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EPISODE 19

Emergency Sick Leave: Families First Coronavirus Response Act FAQs

In this episode host Ryan McCostlin covers details of the Families First Coronavirus Response Act and what it means for employers. Including emergency paid sick leave for COVID-19 related issues like self-quarantine and caring for dependents.  Ryan also answers some of the most common and frequently asked questions employers have around employee leave during the coronavirus pandemic.

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EPISODE 18

Working Remotely: Long Term Tips

In this episode host Ryan McCostlin talks about long term tips for working remotely. He covers the importance of planning ahead for your employees return to work and communicating news to employees. He also covers steps to take to save employees and the company time and money and what tools employers should be looking at to work remotely for extended periods.

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EPISODE 17

HR Compliance: Layoffs and Unemployment

In this episode host Ryan McCostlin discusses layoffs due to COVID-19. He covers tips HR parties of one can use to protect their company and ensure a smooth transition for affected employees. Topics including checking with your state’s regulations concerning layoffs, complying with the WARN Act, providing proper documentation and resources for employees facing unemployment.

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EPISODE 16

Mental Health: Employee Assistance Programs

In this episode host Ryan McCostlin talks about the importance of providing mental health services during this difficult time and how an employee assistance program (EAP) can help. He covers the benefits of employee assistance programs and what HR parties of one can do to make sure their company is taking full advantage of their EAP.

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EPISODE 15

Difficult Decisions: Layoffs, Furloughs, and Pay Cuts

In this episode host Ryan McCostlin addresses companies facing cash flow problems that are finding it difficult to pay employees. He goes over the three options of pay cuts vs furloughs vs layoffs and breaks down the steps to implementing a fair pay cut that HR and companies can utilize to make payroll for the foreseeable future.

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EPISODE 14

Working Remotely: Daily Stand-Up Meetings

In this episode host Ryan McCostlin talks with team members Taylor Dennis, Brian Tolbert, and Sarah Weinstein about working remotely and the benefits of conducting daily stand-up meetings. They cover how daily stand-up meetings help improve the company culture and share some of the hidden benefits of these meetings. They also discuss new ideas to incorporate into the daily team meetings to keep them fresh and fun.

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EPISODE 13

HR's Top Video Conferencing Tips

In this episode host Ryan McCostlin covers the best video conferencing tips for working from home. Including what video conferencing tools are available (Skype vs Zoom vs Google Meet), how to light your room for video conferencing and what not to do on a video conference call.

       

EPISODE 12

Culture in the Time of Coronavirus

In this episode host Ryan McCostlin discusses the new norms in working remotely that allow companies to live their culture despite not sharing the same physical space. This includes improving relationships within the company with “shelter-in-place buddies”, daily team stand-up meetings, weekly all-hands meetings, increasing the emphasis on assuming good intent, and going the extra mile to help new hires acclimate to your company culture.

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EPISODE 11

How to Apply for the Paycheck Protection Program

In this episode host Ryan MCostlin gives you insight into how your business can take advantage of the Paycheck Protection Program included in the CARES Act. This program allows employers with fewer than 500 employees to be eligible for up ten million dollars, some or all of which could be potentially forgiven. In other words, free money from the government to maintain payroll and avoid layoffs during this difficult time! Ryan covers what you need to know to apply for the Paycheck Protection Program, where to find approved banks for the Paycheck Protection Program and how lenders can help.

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EPISODE 10

CARES Act Summary: How to Prepare for the Coronavirus Stimulus Package

The Senate just passed the “Coronavirus Aid, Relief, and Economic Security Act” or “CARES Act.” Host Ryan McCostlin covers what you need to know about the CARES Act and how the CARES Act will help small businesses. He explains how you can take advantage of the stimulus and the important difference between the small business interruption loan and a disaster recovery loan. This episode contains important steps your business can take to receive assistance through the CARES Act.

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EPISODE 9

Coronavirus: Managing a Remote Workforce

In this episode host Ryan McCostlin talks about the impact COVID-19 is having on HR parties of one. He provides tips for teams working remote, utilizing disability benefits for employees in quarantine, and what tools your employees can use to stay connected while working remotely. Ryan also covers COBRA and state continuations rules that may apply to employees being furloughed or laid off and speaks on the importance of maintaining communication with clients, coworkers and loved ones during this difficult time.

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EPISODE 8

Employee Leave: Setting Your PTO Policy

In this episode host Ryan McCostlin talks about PTO policies and the history of PTO in the workplace. He covers what to consider when setting up your company’s PTO policy including best practices, what types of leave are legally required, and even how to streamline your PTO tracking and management. He also points out the warning signs that your PTO policy isn’t competitive and discusses what considerations go into approving or denying PTO requests.

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EPISODE 7

Tips for Employer Taxes

In this episode host Ryan McCostlin delivers tips for employer taxes. He breaks down what an employer’s tax responsibilities are including FICA requirements, employee withholding requirements, reporting income and reporting employment taxes through the employer’s quarterly federal tax return. Ryan also covers employer obligations for independent contractors, and employer tax forms like the W-9, I-9, W-2, W-4, Form 941, and Form 940. Along with the penalties for failing to pay taxes, dealing with state taxes and the different tax obligations for LLCs vs corporations.

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EPISODE 6

Improve Your Onboarding Process

In this episode host Ryan McCostlin discusses how you can improve your employee onboarding process and how a great onboarding process can improve employee retention. He dives into how an onboarding checklist can streamline your onboarding process and even gives you access to his free onboarding checklist.

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EPISODE 5

How to Write Job Descriptions

In this episode host Ryan McCostlin provides tips on writing job descriptions. He covers the history of the job description and current job description best practices. You’ll learn why you should avoid terms like “rockstar” or “ninja” in job titles along with the importance of clearly listing job responsibilities and requirements. He also provides job description examples and goes over the importance of including equal opportunity and nondiscrimination language in your job descriptions.

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EPISODE 4

Overtime Pay: Exempt vs. Non-Exempt

In this episode host Ryan McCostlin goes over the 2020 changes to overtime pay. He covers the history of the 40 hour work week and the foundation of overtime law. Ryan discusses the difference between exempt vs. non-exempt employees, plus the benefits of having exempt and non-exempt employees. He also divulges the “Five Stages of Overtime Grief” that come when having to restructure an organization, along with tips for transitioning to become compliant with the new overtime law.

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EPISODE 3

How to Conduct an HR Audit

In this episode host Ryan McCostlin talks about the biggest HR and compliance failures of the year, and explains how to avoid similar mistakes through the power of auditing. He explains the various types of audits a company can utilize to both ensure compliance and streamline operations. He also provides a free HR Audit Checklist you can use to review your current HR practices.

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EPISODE 2

HR’s Guide to 1095-C Forms

In this episode, BerniePortal’s Ryan McCostlin explores the history of the 1095-C and how employers can remain compliant with the Affordable Care Act employer mandate. He covers 1095-C deadlines, potential penalties, how to file electronically and even gives updates on the individual mandate.

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EPISODE 1

How to Write a Mission Statement

In this episode host Ryan McCostlin gives a brief history of modern Human Resources, goes over why you should write a mission statement, what to consider when crafting your mission statement, and provides examples of effective mission statements.

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Meet the Host

Meet BerniePortal’s own HR party of one, Ryan McCostlin. Ryan has a BS from Vanderbilt and an MBA from Yale. He has taught as an adjunct instructor of organizational development at Vanderbilt University, and has served on the health insurance advisory council for Get Covered Tennessee and as a faculty member for the Tennessee Bar Association. As a result of this work, he is a regular contributor to Financial Advisor Magazine, ThinkAdvisor, Managed Healthcare Executive, and Becker’s Hospital Review. 

Want to hear more from Ryan? Check out the HR Party of One blog for quick tips, helpful reminders, best practices for HR professionals, and other great ideas.

Meet the Host

Meet BerniePortal’s own HR party of one, Ryan McCostlin. Ryan has a BS from Vanderbilt and an MBA from Yale. He has taught as an adjunct instructor of organizational development at Vanderbilt University, and has served on the health insurance advisory council for Get Covered Tennessee and as a faculty member for the Tennessee Bar Association. As a result of this work, he is a regular contributor to Financial Advisor Magazine, ThinkAdvisor, Managed Healthcare Executive, and Becker’s Hospital Review.

Want to hear more from Ryan? Check out the HR Party of One blog for quick tips, helpful reminders, best practices for HR professionals, and other great ideas.

Contact Us!

Have a question or video suggestion? Tweet us @HRPartyofOne.

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