Form 941: Quarterly Federal Tax Return

HR Glossary for HR Professionals

Glossary of the most common HR terms and acronyms to assist professionals navigating the ever-growing and ever-changing world of HR terminology.

Form 941: Quarterly Federal Tax Return

What is form 941?

Employer’s Quarterly Federal Tax Return. This form tells the IRS how much income tax, Social Security tax, and Medicare tax you have withheld from your employees’ paychecks during the past quarter. Download a blank 941 form here.

Where to mail Form 941

According to the IRS, the location for mailing your Form 941 depends on your state and if you are mailing with or without payment. 

 

StateReturn without paymentReturn with payment
Connecticut, Delaware, District of Columbia, Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, WisconsinDepartment of the Treasury

Internal Revenue Service

Kansas City, MO 64999-0005

Internal Revenue Service

PO Box 806532

Cincinnati, OH 45280-6532

Alabama, Alaska, Arizona, Arkansas, California, Colorado, Florida, Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, WyomingDepartment of the Treasury

Internal Revenue Service

Ogden, UT 84201-0005

Internal Revenue Service

P.O. Box 932100

Louisville, KY 40293-2100

No legal residence or principal place of business in any state:Internal Revenue Service

PO Box 409101

Ogden, UT 84409

Internal Revenue Service

P.O. Box 932100

Louisville, KY 40293-2100

Special filing address for exempt organizations; governmental entities; and Indian tribal governmental entities; regardless of locationDepartment of the Treasury

Internal Revenue Service

Ogden, UT 84201-0005

Internal Revenue Service

P.O. Box 932100

Louisville, KY 40293-2100

Tax forms for small businesses

  • Form I-9 (Employment Eligibility Verification) – this must be filled out for every person hired as it verifies the person is eligible to work in the United States. Note, there is also a new I-9 for 2020. You can read more about it on our blog here.
  • Form W-2 (Wage and Tax Statement) – this must be filled out annually for any employee who worked during the preceding tax year.
  • Form W-4 (Employee’s Withholding Allowance Certificate)– this is completed by the employee and provides the information needed to calculate how much federal income tax should be withheld from each paycheck.
  • Form 941 – the federal tax return for employers that is filed quarterly with the IRS.
  • Form 940 – this is the Federal Unemployment Tax Act (FUTA) return, which is filed annually with the IRS.
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