Form 941: Quarterly Federal Tax Return
What is form 941?
Employer’s Quarterly Federal Tax Return. This form tells the IRS how much income tax, Social Security tax, and Medicare tax you have withheld from your employees’ paychecks during the past quarter. Download a blank 941 form here.
Where to mail Form 941
According to the IRS, the location for mailing your Form 941 depends on your state and if you are mailing with or without payment.
| State | Return without payment | Return with payment |
| Connecticut, Delaware, District of Columbia, Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, Wisconsin | Department of the Treasury
Internal Revenue Service Kansas City, MO 64999-0005 |
Internal Revenue Service
PO Box 806532 Cincinnati, OH 45280-6532 |
| Alabama, Alaska, Arizona, Arkansas, California, Colorado, Florida, Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, Wyoming | Department of the Treasury
Internal Revenue Service Ogden, UT 84201-0005 |
Internal Revenue Service
P.O. Box 932100 Louisville, KY 40293-2100 |
| No legal residence or principal place of business in any state: | Internal Revenue Service
PO Box 409101 Ogden, UT 84409 |
Internal Revenue Service
P.O. Box 932100 Louisville, KY 40293-2100 |
| Special filing address for exempt organizations; governmental entities; and Indian tribal governmental entities; regardless of location | Department of the Treasury
Internal Revenue Service Ogden, UT 84201-0005 |
Internal Revenue Service
P.O. Box 932100 Louisville, KY 40293-2100 |
Tax forms for small businesses
- Form I-9 (Employment Eligibility Verification) – this must be filled out for every person hired as it verifies the person is eligible to work in the United States. Note, there is also a new I-9 for 2020.
- Form W-2 (Wage and Tax Statement) – this must be filled out annually for any employee who worked during the preceding tax year.
- Form W-4 (Employee’s Withholding Allowance Certificate)– this is completed by the employee and provides the information needed to calculate how much federal income tax should be withheld from each paycheck.
- Form 941 – the federal tax return for employers that is filed quarterly with the IRS.
- Form 940 – this is the Federal Unemployment Tax Act (FUTA) return, which is filed annually with the IRS.